June 4, 2024.
Dear IOTA/EA Members
We are pleased to inform you about the FY2024/25 Annual General Meeting of IOTA/EA. As with the inaugural meeting last August, this year’s meeting will be held remotely. IOTA/EA has been engaged in a variety of activities during the first year since its inception. Thanks to the activities and support of our members, we now have 75 members (as of May 18) belonging to our association. We would like to express our sincere gratitude to all our members.
Beginning this year, the annual general meeting will include the agenda with voting by the full membership.
In addition, there will be presentations by participants, and we hope that many of our members will join us.
1. Meeting
IOTA/EA (International Occultation Timing Association – East Asia) FY2024/2025 Annual General Meeting
The meeting will be held via interactive remote access via Zoom and simultaneous streaming via YouTube.
Anyone can watch the YouTube streaming.
2. Date
2024 Aug 25 (Sun) 01:00 – 07:00 UT (10:00 – 16:00 JST)
There will be a one-hour break in the middle of the session.
3. Schedule until the Annual General Meeting (tentative)
June: Begin collecting membership fees (*)
July 1 (Mon) Start of call for meeting attendees and acceptance of presentations
July 31 (Wed) Deadline for payment of fees
August 10 (Sat) Start accepting the power of attorneys
Deadline to submit presentation proposals
August 18 (Sun) Opens the Meeting agenda and program
August 23 (Fri) Deadline for Registration and the power of attorney
August 25 (Sun) IOTA/EA Annual General Meeting
*The right to vote at the Annual General Meeting is granted upon payment of the membership fee.
4. How to participate
A special form will be available on the IOTA/EA website for attending the Annual General Meeting, accepting presentations, and accepting power of attorneys.
# Please register from Monday, July 1 to Friday, August 23, 2024 / Maximum number of participants is 80.
Participation is open to all, whether members or non-members, but members will be given priority if the number of participants exceeds the limit.
5. Presentations
# Call for presentations: July 1 (Mon) – August 10 (Sat), 2024
Presentations may be given by non-members of IOTA/EA. The content of the presentation should focus on occultation prediction, observation, related activities and research using occultation phenomena in a broad sense.
The duration of each presentation will be “15 minutes + 5 minutes for Q&A”, but the duration may be changed depending on the number of presentations.
Oral presentations can be made in any language. It is recommended that
slides be prepared in English.