June 1, 2026.
Dear IOTA/EA Members
We are pleased to inform you about the FY2026/27 Annual General Meeting of IOTA/EA. As with the annual general meeting in previous year’s will be held remotely. IOTA/EA has been engaged in a variety of activities since its establishment. Thanks to the activities and support of our members, we now have 93 members (as of 2026 May 31) belonging to our association. We would like to express our sincere gratitude to all our members.
At the annual general meeting, we will hold the agenda with voting by the full membership.
In addition, there will be presentations by participants, and we hope that many of our members will join us.
In accordance with the bylaws of IOTA/EA, we’ll regenerate new Directors and Auditors by Oct 1st 2026. The new Directors and Auditors will be decided on the Annual General Meeting. The term of office is 3 years, starting Oct 1st, 2026. Those wishing to run for new Directors and Auditors should apply using the following form below.
# Application Form for New Directors and Auditors (dedline July 1st)
# Candidates for officer positions must pay their membership fees as Regular members by the end of June.
1. Meeting
IOTA/EA (International Occultation Timing Association – East Asia) FY2026/27 Annual General Meeting
The meeting will be held via interactive remote access via Zoom and simultaneous streaming via YouTube.
Anyone can watch the YouTube streaming.
2. Date
2026 Aug 30 (Sun) 01:00 – 07:00 UT (10:00 – 16:00 JST)
There will be a one-hour break in the middle of the session.
3. Schedule until the Annual General Meeting (tentative)
June: Begin collecting membership fees (*)
Start accepting agenda or AMG and the request for next FY (please send to board of directors <iota-ea_core@googlegroups.com> : deadline July 31)
July 1 (Wed): Start of call for meeting attendees, accepting the power of attorneys and acceptance of presentations
Deadline for running new Directors and Auditors
July 31 (Fri) : Deadline for payment of fees, proposal of AGM agenda
August 10 (Mon) : Opens the Meeting agenda and the new list of Directors and Auditors
Deadline to submit presentation proposals
August 16 (Sun) : Opens the Meeting program
August 28 (Fri) : Deadline for Registration and the power of attorney
August 30 (Sun) : IOTA/EA Annual General Meeting, the decision of the Directors and Auditors
*The right to vote at the Annual General Meeting is granted upon payment of the membership fee.
4. How to participate
A special form will be available on the IOTA/EA website for attending the Annual General Meeting, accepting presentations, and accepting power of attorneys.
# Please register from July 1st(Wed) to August 28(Fri), 2026 / Maximum number of participants is 80.
Participation is open to all, whether members or non-members, but members will be given priority if the number of participants exceeds the limit.
5. Presentations
# Call for presentations: July 1 (Wed) – August 10 (Mon), 2026
Presentations may be given by non-members of IOTA/EA. The content of the presentation should focus on occultation prediction, observation, related activities and research using occultation phenomena in a broad sense.
The duration of each presentation will be “15 minutes + 5 minutes for Q&A”, but the duration may be changed depending on the number of presentations.
Oral presentations can be made in any language. It is recommended that slides be prepared in English.